Solutions for managing Purchase Order Invoice capture and entry with Sage Accounting .
Sage Connect Plus enables automated data capture and data entry for Purchase Order Invoices in to Sage Accounting. This end to end solution requires nothing more than a connection to the internet and access to any one of the current popular browsers - there is no software to install of any kind.
Manually processing invoices is costly. According to studies by Sterling Commerce, estimates range from £9 through to £28 per invoice depending on the complexity and number of line items. Errors during data entry typically cost up to £38 to rectify once they had been identified. The studies further found that the average cost of automated invoice entry is reduced to an average of £2.50 with a 37% reduction in data entry errors.
Sage Connect works in conjunction with the ReadSoft OCR Invoice extraction platform (owned by Kofax), which has over 25,000 customers globally. Extracted data from ReadSoft is then processed, formatted and presented to the end user through the Dygitized portal. Teams can simply review and approve a purchase order invoice and create the record in Sage Accounting with a single click.
Sage Connect provides a simple 3 step process to get an invoice in to Sage Accounting. If desired, you can segregate the data entry and approval process to different teams or individuals. The interface is crisp and clean, making it very easy to review invoices pending approval, with basic checks performed by the platform. These checks include ensuring line items NET values have been calculated correctly and ensuring that total NET value matches the line item totals. Once users are familiar with the platform, it is possible to extract, review and approve a multiline invoice in under 2 minutes.
The Readsoft platform uses a template based system extract invoice data. The platform learns the invoice templates that you use, and over a short period of time, is able to correctly extract the vast majority of invoice information before the user has even logged in to review the invoices.
Sage Connect Plus features two features not available in Sage Connect, as highlighted above.
Intelligent Ledger Coding
The Dygitized platform learns from your ledger coding over time. It analyses each line item, and if a specific product code has been coded previously, it will automatically suggest that ledger code on the approvals process step. Where no product code exists, it uses a keyword database of previous line item descriptions to attempt to match the line item and recommend a ledger code.
Accurcy improves over time as the system grows the database and mappings. Over a relatively short space of time, the platform has a high level of predicted ledger coding accuracy.
Improved Invoice Checks
The base Sage Connect Product performs limited checks on the data integrity of the invoice, such as net total matching and ensuring non 0 unit or quantity values. Sage Connect Plus extends this with additional checks on the ledger coding VAT rates, checks for duplicate invoice numbers within Sage (to prevent double entry) and adds the ability to edit ledger coding in line.
Improved accuracy ensures that bills are more likely to be paid on time, and not incur late payment fees.
Step 1: Submit an Invoice: Simply send the invoice you want to process via email to the platform. You can attach e-invoices in PDF format, or use 'Scan to Mail' enabled printers to send JPG, PNG or TIFF format pictures of invoices. You can attach multiple invoices per email.
Step 2: Review the OCR Capture of the invoice - Data Entry teams use the ReadSoft web site to review the data extracted via OCR using a simple, easy to use interface. Once you have verified that the data has been captured simply click approve the invoice for processing.
Step 3: Log in to Dygitized The Dygitized web site presents a list of all approved invoices ready for Sage. Finance teams simply review the invoice, check the ledger coding and click "Approve" to create the record in Sage. The invoice general information such as Invoice Number, Due Date etc are all stored along with the coded line items and a copy of the original invoice is attached as a PDF.
The advantage of Sage Connect Plus is that the system will learn the ledger coding based from the product codes and words contained in the line item description. This saves time keying ledger codes, and opens up the possibility of complete automation of the approval process based on quality checks and data integrity validation.
Pricing depends on invoice volumes. Please fill out the form below to get an estimate.
Our base product, supporting automated invoice capture and data entry with Sage Accounting. Requires a VAT Registered SAGE Accounting subscription.
We currently support Sage Accounting. To use the Dygitized products, you must have set up your VAT Registration within SAGE in order to process invoices. During the registration process, Sage will request your permission to allow the Sage Connect software to interact with your account. Please note that your user name and password authentication are performed directly with SAGE and are not visible to Dygitized.
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