Solutions for automating invoice capture and reporting.
Xero Connect enables automated data capture and data entry for Purchase Order Invoices in to Xero. This end to end solution requires nothing more than a connection to the internet and access to any one of the current popular browsers - there is no software to install of any kind.
Manually processing invoices is costly. According to studies by Sterling Commerce, estimates range from £9 through to £28 per invoice depending on the complexity and number of line items. Errors during data entry typically cost up to £38 to rectify once they had been identified. The studies further found that the average cost of automated invoice entry is reduced to an average of £2.50 with a 37% reduction in data entry errors.
Xero Connect works in conjunction with the ReadSoft OCR Invoice extraction platform (owned by Kofax), which has over 25,000 customers globally. Extracted data from ReadSoft is then processed, formatted and presented to the end user through the Dygitized portal. Teams can simply review and approve a purchase order invoice and create the record in Xero with a single click.
Xero Connect provides a simple 3 step process to get an invoice in to Xero. If desired, you can segregate the data entry and approval process to different teams or individuals. The interface is crisp and clean, making it very easy to review invoices pending approval, with basic checks performed by the platform. These checks include ensuring line items NET values have been calculated correctly and ensuring that total NET value matches the line item totals. Once users are familiar with the platform, it is possible to extract, review and approve a multiline invoice in under 2 minutes.
The Readsoft platform uses a template based system extract invoice data. The platform learns the invoice templates that you use, and over a short period of time, is able to correctly extract the vast majority of invoice information before the user has even logged in to review the invoices.
Step 1: Submit an Invoice: Simply send the invoice you want to process via email to the platform. You can attach e-invoices in PDF format, or use 'Scan to Mail' enabled printers to send JPG, PNG or TIFF format pictures of invoices. You can attach multiple invoices per email.
Step 2: Review the OCR Capture of the invoice - Data Entry teams use the ReadSoft web site to review the data extracted via OCR using a simple, easy to use interface. Once you have verified that the data has been captured simply click approve the invoice for processing.
Step 3: Log in to Dygitized The Dygitized web site presents a list of all approved invoices ready for Xero. Finance teams simply review the invoice, check the ledger coding and click "Approve" to create the record in Xero. The invoice general information such as Invoice Number, Due Date etc are all stored along with the coded line items and a copy of the original invoice is attached as a PDF.
Pricing depends on invoice volumes. Please fill out the form below to get an estimate.
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